Local Authority Strategic Property Function

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Working in partnership with you

OUTLINE OF PROVISION

The Team’s expertise gives schools assurance and support in meeting statutory property management obligations.

Its staff’s extensive experience of education and property legislation, knowledge of maintenance and health and safety issues around premises and proven record in bidding for funds has allowed a partnership with schools that has provided the advice, practical support and funding needed to give assurance of good practice in this key area.

The team funds school condition surveys and term maintenance contracts. It analyses need for pupil places, manages maintenance and improvement works, plans and delivers the authority’s strategy on how to apportion capital funding and deliver works to achieve best value for all the schools in the city. It offers schools free at the point of use advice and consultancy on all building related areas.
The team delivers good quality asset management information that has allowed well evidenced and convincing bids for central government funds to maintain and develop school buildings. The efficacy of the team’s approach has been proven by the successful outcomes of its submissions for the allocation of school place and capital maintenance funds. During the current time of budget constraint for all parties, this proactive approach helps to save schools’ money and allows them to focus on their core business.

WHO CAN PURCHASE?

1. Heads, Business Managers, Site Managers, School Management Teams or Governing Bodies.

2. All maintained schools including community schools, grant aided schools, academies and Multi-academy Trusts, free schools, and early years settings can purchase this service.

WHAT IS THE COST STRUCTURE?

The seamless service is to be offered free at the point of contact to all schools that offer up the element of CERA funding that has been allocated to them for the 2017/18 financial year.

Hourly rates for advice and consultation services offered are to be developed for schools that choose not to contribute to the service. This would include specialist advice about fire risk assessments and disability access that is currently free at the point of use.

Other items that would be individually chargeable should schools choose not to contribute are the condition surveys and maintenance inspection visits and the mandatory annual visits for asbestos re-inspection, legionella risk assessment and gas tightness testing. Term maintenance contracts for gas safety, air conditioning, fixed wire, water temperature monitoring, servicing of kitchen equipment, lightning protection, lifts and some kitchen fire-fighting equipment e.g. extinguishers, blankets are all currently provided without charge, but would be separately chargeable to non-participating schools. Planned expenditure on these items is easily managed through one payment for the SLA rather than separate budgeting for separate items throughout the year. A package of these services at a fixed cost can be offered to the voluntary aided schools for whose buildings the council is not the landlord as well as to free schools and academies.

ADDITIONAL SERVICES
The team is looking into developing an induction session covering the basics of property management to be offered to school staff newly responsible for building matters or those that may wish a refresher. More information will be made available as soon as possible.

Benefits

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More details

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Terms

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Annual contracts and other packages

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Ad-hoc support and other services

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